Constitution

1. Stimulate interest in international affairs among the students and community of the University of Pennsylvania, especially among the members of the Association,
2. Promote the understanding of the important international issues of the day,
3. Advance the prestige of the University in international affairs.
4. Plan and run an effective Model United Nations program through:
   1. The execution of the University of Pennsylvania Model United Nations Conference (UPMUNC) for college and university students,
   2. The execution of the Ivy League Model United Nations Conference (ILMUNC) for high school students,
   3. The formation and training of Intercollegiate Model United Nations teams;
5. Foster a collective interest in international affairs and Model United Nations amongst membership of the organization.

1. Eligibility for membership shall be extended to any enrolled student or faculty member at the University of Pennsylvania;
2. Faculty members and students other than undergraduates shall be eligible for membership in the Association, but not permitted to hold elected office;
3. A member is considered “Active” if he or she has attended or participated in UPMUNC and ILMUNC since joining the club, bar studying abroad and other extenuating circumstances, such as family emergencies or unavoidable academic or extracurricular conflicts, as determined by the Executive Board;
4. The exclusive privileges of Active members include:
   1. The ability to attend Intercollegiate competition,
   2. The ability to attend Special Events,
   3. The right to vote in elections, as set forth in Article IX;
5. A member is considered Inactive if they are on the Association’s listserv but are not meeting the above definitions of an Active member;

1. The Voting Officers of this Association shall consist of the President, Vice President, Secretary, Intercollegiate Director, Special Events Director, Secretary-General of the University of Pennsylvania Model United Nations Conference (UPMUNC), Secretary-General of the Ivy League Model United Nations Conference (ILMUNC), Academic Affairs Director, and along with the non-voting Officers will constitute the Executive Board;
2. The UPMUNC Director-General, ILMUNC Director-General, and the Executive Director of the Penn International Relations Conference (PIRC) shall be considered non-voting Officers of the Executive Board, and shall participate in all Executive Board Meetings;
3. The Executive Board shall supervise all activities of the Association;
4. All Officers of the Executive Board must be Active members, serve for a term of one year and express the intent of remaining at the University for the full duration of their terms;
5. In the event that an Executive Board vote results in a tie, an extenuating deciding vote shall be cast by taking the majority vote of the three non-voting Board members;
6. Should a member of the Association who already holds a Deputy or Undersecretary-General position on one secretariat be selected to hold another Deputy or USG position on another secretariat, the Executive Board member representing the first secretariat must grant permission for the member to hold multiple Deputy or USG positions;
7. Each Officer may hold only one Executive Board position at any given time, and may not hold any other Secretariat position in the Association, provided that newly elected or appointed Executive Board positions may remain in another Secretariat position for a maximum of thirty (30) days after appointment or election unless granted permission by the Executive Board to remain further;
8. Should any Executive Board member cease to be an Active Member of the Association as defined above, neglect his or her duties as an officer, or act against the best interests of the Association, a two-thirds vote of the Executive Board or a General Body member petition outlining the Officer’s indiscretions with supporting signatures of one-fifth of the Active Members of the Association, may carry out the impeachment process. Removal of an Executive Board officer then requires a two-thirds vote of the General Body;
9. If, during the regular term, any of the offices becomes vacant, elections shall be held within two general Association meetings to fill the post or posts for the remainder of the term;
10. Outgoing Board members may act as an observer to the Executive Board for up to four (4) Executive Board meetings following the election of their successors.

1. It shall be the duty of the President to:
   • Preside over all general body meetings and serve as Chairman of the Executive Board;
   • Supervise and direct the work of the Association;
   • Ensure that all of the functions set forth in this Constitution are achieved;
   • Serve as the liaison to the Association’s alumni;
   • Speak for the Association before the campus and community;
   • Maintain the finances of the club in conjunction with the Vice President;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the Association while the contract is cancelable without penalty.
2. It shall be the duty of the Vice President to:
   • Aid and assist the President;
   • In the temporary absence of the President, preside over all general body meetings and serve as Chairman of the Executive Board;
   • Make all disbursements approved by the Executive Board;
   • Audit the financial status of all functions of the club;
   • Review and approve all non-Executive Board member financial transactions;
   • Serve as the Student Activities Council (SAC) representative for the Association;
   • Present the financial records and a summary of current activities of the Association at periodic Executive Board meetings;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the Association while the contract is cancelable without penalty.
3. It shall be the duty of the Secretary to:
   • Keep the minutes of each general body and Executive Board meetings;
   • Oversee all Association correspondence including informing all members of general body meetings;
   • Oversee the Association’s website;
   • Edit, publish and distribute the publications of the Association, including the Consul and the Ambassador;
   • Maintain the Association’s library, historical records, and list of active membership;
   • Appoint his own Under and Upper Publications Secretariat members, guided by the advice and approval of the Executive Board;
   • Seek approval from the Executive Board for the addition of new members to the Secretariat and immediately inform the Executive Board of any cases of Secretariat attrition;
   • Present the financial records and a summary of current activities of the Secretariat at periodic Executive Board meetings;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the conference or the Association while the contract is cancelable without penalty.
4. It shall be the duty of the Intercollegiate Director to:
   • Facilitate participation in Intercollegiate Model United Nations activities;
   • Prepare members of the Association for participation in intercollegiate activities;
   • Develop and maintain a comprehensive Model United Nations training program for all Active Members attending Intercollegiate competitions;
   • Present conference staff lists to the Executive Board for advice and approval;
   • Appoint his own Under and Upper Board members, guided by the advice and approval of the Executive Board;
   • Seek approval from the Executive Board for the addition of new members to the Secretariat and immediately inform the Executive Board of any cases of Secretariat attrition;
   • Present the financial records and a summary of current activities of the Intercol Board at periodic Executive Board meetings;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the Association while the contract is cancelable without penalty.
5. It shall be the duty of the Special Events Director to:
   • Plan all special events and social activities for the Association;
   • Appoint his own Under and Upper Secretariat Members, guided by the advice and approval of the Executive Board;
   • Seek approval from the Executive Board for the addition of new members to the Secretariat and immediately inform the Executive Board of any cases of Secretariat attrition;
   • Present the financial records and a summary of current activities of the Secretariat at periodic Executive Board meeting;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the Association while the contract is cancelable without penalty.
6. It shall be the duty of the Secretary-General of the University of Pennsylvania Model United Nations Conference (UPMUNC) and the Secretary-General of the Ivy League Model United Nations Conference (ILMUNC) to:
   • Plan, organize and see to the effective running of a Model United Nations Conference;
   • Appoint his own Under and Upper-Secretaries-General, guided by the advice and approval of the Executive Board;
   • Seek approval from the Executive Board for the addition of new members to the Secretariat and immediately inform the Executive Board of any cases of Secretariat attrition;
   • Present the financial records and a summary of current activities of the conference at periodic Executive Board meetings along with the Director-General;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the conference or the Association while the contract is cancelable without penalty.
7. It shall be the duty of the Academic Affairs Director to:
   • Lead the Academic Affairs Secretariat to plan and execute academic and community service events, including, but not limited to, speaker events, group discussions, and movie screenings relevant to international affairs;
   • Cater events to both members of the Association as well as the general community of the University;
   • Appoint his own Under and Upper Secretariat Members, guided by the advice and approval of the Executive Board;
   • Seek approval from the Executive Board for the addition of new members to the Secretariat and immediately inform the Executive Board of any cases of Secretariat attrition;
   • Present the financial records and a summary of current activities of the Secretariat at periodic Executive Board meeting;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the Association while the contract is cancelable without penalty.

Article VII: Appointment and Duties of the Director of the Penn International Relations Conference (PIRC)

1. Applications for the Director of Penn International Relations Conference (PIRC Director) shall be distributed within two weeks of the preceeding Penn International Relations Conference.  Interviews will be conducted by the previous PIRC Director and the President and Vice President of the current year.  Selection of the PIRC Director shall be made by the Executive Board within one week of interviews.
2. It shall be the duty of the PIRC Director to:
   • Plan and execute the running of an education conference for high school students on topic related to international affairs;
   • Network with faculty from local and regional high schools in order to register their students for the program;
   • Ensure an engaging and educational agenda of events, including, but not limited to, distinguished guest speakers and presentations from the IAA and other clubs on campus;
   • Appoint his own Under and Upper Secretariat Members, guided by the advice and approval of the Executive Board;
   • Present the financial records and a summary of current activities of the Secretariat at periodic Executive Board meeting;
   • Seek approval from the Executive Board for expenditures larger than $500;
   • Seek approval from the Executive Board for all contracts made on behalf of the Association while the contract is cancelable without penalty;
   • Sit as a non-voting member of the Executive Board at the request of the Executive Board.

1. General body meetings shall be held weekly during the academic year and may be called at the discretion of the President and/or the Executive Board;
2. All Secretariats, Boards, Subsidiary Groups, and the Executive Board meetings shall also be held weekly during the academic year at a regular time.  Executive Board meetings may be called at the majority vote of the Executive Board;

1. Nominations for the Secretaries-General of the University of Pennsylvania Model United Nations Conference and the Ivy League Model United Nations Conference shall be held at a general body meeting the week following the appropriate conference.  Current Executive Board members may not nominate candidates for Secretary-General;
2. Elections for Secretary-General shall be held at the general body meeting following nominations as per the Elections Protocol.  Votes shall be counted by the current Executive Board, except for any Board members contending in the current election. The outgoing Secretary-General may act as an observer to the Executive Board for up to four (4) Executive Board meetings following the election of his successor;
3. Nominations for Executive Board positions other than Secretaries-General shall be held at a general body meeting during the last month of the spring academic calendar and elections shall be held over the following two weeks.  Current Executive Board members may not nominate candidates for Executive Board positions;
4. All active club members are eligible to run for all positions unless otherwise specified in this Constitution;
5. Eligible voters shall be Active Members as defined in Article III;
6. Executive Board members elected in this election cycle will assume their responsibilities following the conclusion of the academic year;
7. The elections for each position on the Executive Board (not including Secretaries-General) shall be held within two weeks of nominations as per the Elections Protocol.  Elections shall be held consecutively as follows: President, Vice President, Secretary, Intercollegiate Director, and Special Events Director.  Votes shall be counted by the current Executive Board, except for any Board members contending in the current election. Outgoing Board members may act as an observer to the Executive Board for up to four (4) Executive Board meetings following the election of their successors;
8. Prior to an election, all forms of mass campaigning are strictly prohibited, both by candidates and on the behalf of candidates. This is including, but not limited to, mass texts, emails, Facebook message, twitter feeds, and any other type of social media;
9. Candidates may elect to run in a subsequent election if they lose an election;
10. Winning candidates must have secured a simple majority of the present Active members, including the completion of a run-off vote if necessary;
    • In the event that there is a tie between the final two candidates, there will be a round of three randomly selected questions for the candidates before a re-vote by the general body;
    • In the event there is still a tie, the Executive Board shall vote between the final two candidates to break the tie.
11. In order to cast a ballot in one of the aforementioned elections of the Association, a member must be present at the beginning of said election;
    • Should a member may leave the room for any reason at any point during the election, that member will lose their ballot for that election;
    • Should a member arrive late to an election, that member may observe the election but may not cast a ballot. However, should multiple elections be held at a single meeting, a member arriving late is allowed to vote in the subsequent election;

1. Amendment to this Constitution requires support from two-thirds of voting members of the Executive Board or the majority of the general body in order for it to be put for consideration in front of the General Body;
2. Amendments to this Constitution requires a two-thirds vote of active members present at any general body meeting with due notice of said amendment having been given at a previous general body meeting.